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Teaching with Zoom

How Do I Set Up Zoom for Teaching?

Ensure You’re Signed In through Single-Sign-On (SSO)

Signing in through single sign-in enhances the security of your Zoom sessions and eliminates the potential for Zoom-bombing if the appropriate configurations below are followed. To get access to the features and access you need for your Laurier Zoom account, make sure to always sign in securely using Laurier’s Single Sign-On. Start in your browser and log in to your Laurier SSO account at wilfrid-laurier.zoom.us (Google Chrome recommended). This will both create your SSO account and give you direct access to the most detailed reports and configuration settings for your Zoom meetings. If you are teaching large classes, over 300 students, you will need to request an add-on to your Zoom subscription from ICT.

Now that your SSO account has been created and is logged in on the web, you can log into your Laurier SSO account in the Zoom app and whenever you’re logging in to Zoom on the web. You may also sometimes have to sign-in from the main zoom.us site, and these instructions will work whenever you need to sign in:

  1. Whenever you are signing in, don’t use the default Zoom login and password fields, instead, look for the “SSO” button next-to or below the default username and password fields.
  2. The "Company Domain" is “wilfrid-laurier” (note the correct spelling of "Wilfrid").
  3. Log in on the Laurier page using your Laurier login and password.

If prompted, choose to stay signed-in and have the browser log in automatically for you and make sure to always log in to Zoom using the above Laurier SSO link or the steps below.

Configure Zoom for Teaching

Log in to Zoom on the web and access your account settings by selecting “Settings” from the left menu. This will allow you to configure settings which will be applied to all your future meetings, like automatic transcription, polling, and breakout rooms, so you’ll only have to do this once.

Some settings are locked by administrators for security purposes. We recommend you change the following settings to optimize your account for teaching (only settings to be changed are noted):

Under "Security"

  • Waiting Room: Toggle on. This allows the host to send participants to the waiting room and control when participants enter the meeting.

Under "In Meeting (Basic)"

  • Private Chat: Off by default. Can be turned off if you would like to allow students to send messages between one another. This can be restricted or changed within the meeting.
  • Auto Saving Chats: Toggle on.
  • File Transfer: Toggle on.
  • Co-host: Toggle on. Allows you to designate a co-host to help manage meetings whenever you want.
  • Polling: Toggle on. Allows polls to be created and presented during meetings.
  • Screen Sharing: Who can share? "Host Only" selected as default. The host can override this during a meeting and allow students to share screens.
  • Annotation: Toggle on. Allows participants to annotate shared content. This can be overridden during a meeting by the host.
  • Whiteboard: Toggle on, along with “Auto save whiteboard content when sharing is stopped.”
  • Nonverbal Feedback: Toggle on. Enables additional reactions from participants.

Under "In Meeting (Advanced)"

  • Breakout Room: Toggle on. Allows host to split meeting participants into separate, smaller rooms. Also toggle on “Allow host to assign participants to breakout rooms when scheduling.”
  • Closed Captioning: Toggle on. Then toggle on the checkbox below allowing "Enable live transcription service" which will make live captions available in all of your meetings.

Under "Recording"

  • Cloud Recording: Toggled on. Turn on Cloud recording and choose the views you would like to record, at minimum, "Shared Screen with Speaker View" is the most used, followed by "Shared Screen with Gallery View." If you’re unsure, turn on those two recording options and make sure to save the chat, and any shared screens.
  • Make sure to turn on “Audio Transcript” so that Zoom can automatically caption recordings and provide a downloadable transcript.

There are many other settings to configure Zoom to your preferences and customize elements like notifications and sounds in meetings. Browse through the Settings menu to familiarize yourself with what Zoom can do and how you can use to most effectively to teach. 

Schedule Meetings through the MyLS Integration

Zoom is integrated into Laurier’s learning management system, so that classes are easily available for students to join and instructors never have to worry about sending invitation links.

Once classes are created using the MyLS Zoom integration, instructors can edit the meeting settings using the Zoom app or Zoom on the web and all changes will apply. For recurring meetings, choose if the changes apply to the single instance or all instances.

  1. Schedule your class meetings through the MyLS Zoom integration by logging into MyLS and clicking on “Zoom Meetings” in the top menu bar.
  2. Use the "Recurring" function to schedule all your classes and office hours at once. You can edit individual instances later.
  3. Don't use "Registration" for classes, but consider it for office hours.
  4. Don't use your Personal Meeting ID (PMI).
  5. Consider turning on the "Waiting Room" feature if you want to hold students before letting them into class. You can toggle off the waiting room once class gets going if you choose to use it.
  6. Keep authentication as "Laurier Users Only" in most cases, unless you are inviting external participants, then click on Laurier Users Only and change it to “Sign into Zoom.”
  7. Add any TA's as cohosts of the meeting under "Advanced."
  8. You can pre-assign breakout rooms by editing the meeting in Zoom on the web.

If you forget to create a meeting inside the MyLS integration, you can still import it into the course so that it's automatically viewable to students in that course. From the "Zoom Meetings Tab" in MyLS, in the top right corner, select the ellipsis ("...") and the option to "Import Meeting" will appear. Type the Meeting ID of the meeting you would like to import into your course. Meetings can only be attached to a single course.

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How Can I Manage My Zoom Classroom?

Beginning Class

When scheduling meetings, it's recommended that you use the Waiting Room feature so that students collect individually in the waiting room before you admit them at a specified time. Once class gets going, it's helpful to turn off the waiting room by unchecking it in the "Security" tab in your Zoom control panel during the meeting. This way, latecomers can join the meeting immediately and students who may have dropped from the meeting due to connection issues can rejoin automatically. Because connection issue can cause students to be ejected from meetings, it is important never to Lock meetings so that students can return to the meeting and rejoin without issue. The start of class is also the best time to turn on live captions so that they're available to students.

Enable auto-generated live captions for students by clicking the button along the host control panel called "Live Transcript" and choose "Enable Auto-transcript" (this may be in the "..." more options menu). Students will now be able to see auto-generated captions and they can turn captions on, off, and adjust the size themselves. You can show and hide live captions for yourself in the same "..." more options panel. 

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Using Zoom Inclusively

Laurier’s Accessible Learning Centre continues to support registered students as they always have, and instructors will be continue to be notified of any formal accommodations, but there are some steps that can increase inclusively for all participants, including those who are accessing meetings on a variety of devices, with varying access to bandwidth and private space.
 
These are some steps instructors can take to make their course material more inclusive for all learners during synchronous Zoom classes: 

  • Zoom offers live auto-generated captions which can be helpful for students to follow along. As long as you enable this feature in your Zoom on the web configuration settings and at the start of the meeting, students can turn captions on or off as they choose. At the start of class, enable auto-generated live captions by clicking the "Live Transcript" button in the host control panel and choosing "Enable Auto-transcript" (this may be in the "..." more options menu). Students will now be able to see auto-generated captions and they can turn captions on, off, and adjust the size themselves. You can show and hide the live captions for yourself in the same "..." more options panel. 
  • Alternatively, PowerPoint now offers auto-generated captions as part of your presentation. Consider using this feature when other live captions are unavailable, especially when teaching in person, or in an in-person hybrid or hyflex mode.
  • Because captions and transcripts are all automatically generated, there will be always incorrectly transcribed words or phrases, especially with names, non-English words, and technical or scientific terms. When correct spelling or critical clarity is required in captions or transcription, consider pasting or typing these words or phrases into the chat, showing them on screen to participants, or audibly spelling critical terms. Consider this particularly when delivering land acknowledgements.
  • Leverage the digital whiteboard in Zoom or another digital drawing tool rather than holding paper up to the camera. Using clear, high-contrast digital drawing tools helps all students clearly see the information being communicated, and you can choose to save whiteboard drawings automatically or allow/block students from saving them in your configuration settings in Zoom on the web. 
  • When sharing content, ensure that it’s high contrast and large enough to be clearly read on even small devices. When graphics are used to illustrate a critical concept or idea, describe them verbally for the class. Consider providing content, where possible, on MyLS so that students can review parts they may have missed, or use assistive reading devices.  
  • When sharing videos, turn on closed captioning, and share a link, if possible, so that students can re-watch in case of glitches during synchronous sessions.

Instructor resources from Laurier's Accessible Learning Centre on Connect. 

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The Chat Window

There are many strategies for managing chat during a class, and there are merits to a variety of approaches, from leaving the chat open throughout class, opening it for dedicated windows of time, or restricting chat so that students can only message you as the host.

    • You can turn chat on or off entirely during a session using the "Security" tab.
    • In your Zoom on the web configuration settings, you can choose to automatically save chats once a meeting ends, which is recommended.
    • You can change the chat settings during a meeting which will change how participants are allowed to interact with the chat. From the "Chat" window, near the bottom, there is a “…” menu which allows you to choose who participants can chat with:
      • Host Only: Will close public chat and direct all chat messages privately to you as the host. Only the host will see these messages, co-hosts will not.
      • Everyone Publicly: All chats are public in the central chat. Participants cannot message each other privately. This is the default and most-often recommended setting.
      • Everyone Publicly and Privately: Participants can chat publicly in the central chat as well as message each other directly.

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The Participant Window

The participant window allows access to granular controls for each participant and serves as a way to manage the waiting room, mute participants, and assign co-host and host roles. Participants who are most active float to the top of the participant menu, which includes participants who have used the “Raise Hand” reaction or have spoken recently.

One of the most useful features for bringing focus back to yourself as the speaker is to make use of the “Mute All” feature at the bottom of the participant window, which mutes everyone in the meeting. This is especially useful for getting rid of unwanted background noise from participants who may have forgotten to mute themselves which can cause disruption. Participants can still choose to unmute themselves to ask questions or participate, so long as you’ve allowed this in the Security tab; otherwise, participants will remain muted until you ask them to unmute.

Co-host roles can help you to manage parts of your Zoom session and can be helpful roles for teaching or instructional assistant’s (TA/IAs) to take on if they’re available for your course. Once you’ve turned on the co-host option in your Zoom configuration settings on the web, you’ll have the option to designate a co-host before or during the meeting. These could be TAs or students in the class, and they could help manage the chat and participants.

  • Add a co-host to a meeting at the bottom of the meeting creation options (sometimes under “Advanced”) or edit your meeting to add them afterwards. Only activated @wlu.ca or @mylaurier.ca accounts can be pre-assigned as co-hosts.
  • In a meeting, you can click on the “More Options” ellipsis (“…”) beside each participant’s name or video thumbnail and make them a co-host or even host.
  • You can revoke co-hosting privileges at any time using that same ellipsis (“…”) more menu beside each participant or in the corner of their thumbnail.
  • For meetings you scheduled, you can regain the host role if you’ve transferred it to someone else by choosing “Reclaim Host” at the bottom of the participant's menu.
  • Multiple co-hosts can be designated before or during the meeting.

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Security Options

The "Host Tools" button allows quick access to allow or restrict the majority of participant behaviour. It can be used to allow or restrict:

  • Participants unmuting themselves;
  • Participants turning on their video;
  • Participants renaming themselves;
  • Participants ability to share their screens;
  • Turning chat on or off entirely; and
  • Turning the waiting room on or off.
We recommend turning off the waiting room once class starts to allow students to easily re-join if they get disconnected.

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Live Captions and Transcription 

Live captions are available in Zoom and can be enabled in any meeting. Make sure you you've turned on both "Closed Captioning" and "Live Captions" in the In Meeting (Advanced) settings when you configure Zoom.

When you begin a meeting, click the button along the host control panel called "Captions" and then "Show Captions", this may be in the "..." more options menu. Students will now be able to see auto-generated captions and they can turn captions on, off, and adjust the size themselves.

Once auto-transcript is enabled, there will be options in the "..." more options menu of the host's control panel to hide your own transcript and edit subtitle size. As long as you've enabled "Auto-transcript" at the start of the meeting, students can choose to view captions regardless of if you are viewing them yourself. 

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Breakout Rooms

Breakout rooms are great places for students to work in smaller groups, practice presentations, debate and collaborate on issues. Ensure that breakout rooms are enabled in your Zoom configuration settings on the web and only the host of the meeting can see and control breakout rooms (co-hosts cannot).

During a class, you can send students into small team in their breakout rooms where they’ll be able to share their screens, chat, and work collaboratively on documents in the Microsoft suite of tools for simultaneous collaboration. Using the breakout room control window, you can shift students between rooms or choose to join any room and move between rooms to answer questions, focus students, and monitor progress. You’ll have a list of which students are in which rooms with an option to “Join” each room beside its name.

It’s important that breakout rooms have some deliverable or product at the end, so that when the class comes back together, students have been required to use their time productively and can present back on a problem or idea. You may also consider giving students a few minutes more in breakout rooms, especially early in the term when they are getting used to the format and saying hello and greeting one another. When assigning breakout rooms, you may want to designate a note-taker who is required to provide feedback to the main group when they return to the main class. Simple strategies for this could be a person whose last name is closest to the start of the alphabet, first in the room, etc. Consider giving students the ability to return to the main meeting on their own so that if they finish early or have questions, they are not stuck in their rooms for longer than necessary.

You can pre-assign breakout rooms or configure and reconfigure them throughout a class. To acquire an accurate class list to pre-assign your Zoom break-out rooms you are encouraged to consult you departmental administrator. Zoom can automatically create breakout rooms of any size you specify, or students can self-select a room from a list of available breakout rooms you create around a theme. You can choose for students to all be sent into their breakout rooms and can either allow them to return on their own or remain in the breakout space until they’re called back by the host. The options at the bottom of the breakout room window allows you to customize the breakout room behaviour, such as rooms closing after a set amount of time. Zoom has more information about pre-assigning breakout rooms so that groups are consistent week-to-week. If breakout rooms aren’t working as expected, choose “Recreate All Rooms” from the Breakout room window to have Zoom delete the misconfigured rooms and create new ones of any group size specified.

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Student Presentations

Engaging students in group presentations continues to develop their broad range of skills and demonstrates deep learning and collaboration. Group presentations remain a viable activity or assessment method in the virtual classroom. Students can work together in their groups inside private breakout spaces where they can share screens, and work collaboratively in documents together to produce PowerPoint shows or documents together in real-time.

Students can either record themselves presenting together on Zoom, or present live to the class. Students can be allowed to share their screens (just make them a co-host while they’re presenting and they’ll immediately get this functionality or use the “Security” tab to allow all participants to share their screens. Some tips for giving a group of students more focus:

  • Students should share screens when there is relevant information they’re showing, but stop sharing screens to allow the audience to focus on their faces when shared content isn’t needed.
  • You can ask everyone who is not presenting to turn off their cameras and “Hide all non-video participants” so that only the students presenting are visible and they maintain everyone’s focus.
  • You can spotlight and pin multiple students, so they appear first for the whole class by clicking on the “…” in the corner and choosing “Spotlight” for the first students and then add additional students the same way, with “Add to spotlight.” Make sure your Zoom has been updated so that this feature is accessible.
  • You may consider turning off the chat to minimize distractions during the presentation.
  • Consider recording the presentations so that students can watch themselves back afterwards and improve their on-camera professional presence.

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Whiteboards and Annotation

Microsoft Whiteboard is available as an Office365 web app which allows instructors and students to create together on an infinite canvass and share links to collaborative whiteboards that are editable and persist outside of individual Zoom classes or breakout rooms. Instructors and students just need to log-in using Laurier Single-Sign-on credentials on the web or through the desktop or mobile app.

 

Accessing the Zoom Whiteboard

You can access a whiteboard at any time during a Zoom meeting by clicking on the Whiteboards button or the Share Screen function in the host control panel and choosing from the list of available options. More information about whiteboards, drawing, and writing is in the next section.

Collaborative Annotation

You can choose to restrict or allow students annotating the whiteboard content that is being shared using the “Security” button on the host control panel while in the meeting, or by using the “More Options” ellipsis ("…") in the screen sharing controls that appear when you are using the whiteboard or sharing your screen.

Writing, Drawing, and Annotation

For a more natural drawing experience, there are two main ways to accomplish more fluid, natural drawing and writing on Zoom. If you're running the meeting through a fully touchscreen and stylus enabled computer (i.e. Microsoft Surface), congratulations, you can already draw and annotate naturally!

 

Join Zoom from Multiple Devices

You can join your meeting from multiple devices (one computer, one tablet, and one phone). The main device you join the meeting with should be a computer, so that the full suite of meeting control options is available. This device should join the meeting first and be the “Host” and controlling the cameras and microphones.

The additional device you join from will only be used for screen sharing and drawing and will automatically become a co-host when it joins. While this is an excellent way to share more content and write and draw more naturally, it also serves to keep the meeting open if either one of your devices gets disconnected.

  • Install Zoom onto the phone or tablet you'll be using to draw and log in with your same Laurier login.
  • Join the meeting with that device just as you did with your main device.
  • When entering the meeting on your phone or tablet, do not join “device or computer audio” and instead choose No Audio when prompted as you join the meeting. Disconnect the audio on the phone or tablet (don’t just mute and turn the volume down, use the audio options to disconnect it entirely), or ideally don't join computer audio when joining the meeting.
  • Turn off the video on the tablet device.
  • On your drawing device, share the screen in the Zoom meeting and then switch to the app or whiteboard and use your finger or stylus to draw and write more naturally.
  • To annotate a PowerPoint presentation, run the presentation on your tablet and then use PowerPoint's annotation features to write over top of slides.

Microsoft Whiteboard

In a virtual synchronous session, you can share your screen in Zoom on your drawing device and then use the Microsoft Whiteboard app or whiteboard.office.com you're drawing in or use the Zoom whiteboards in the host control panel. 

If you’re only whiteboarding in an in person, hybrid, or hyflex setting, you can bring up a browser window on the classroom computer to project the whiteboard to the whole class. You’ll mirror content through the computer you're running the Zoom meeting from in order to display content to students. 

On the classroom computer, navigate to whiteboard.office.com, to display the board live to students in the room and change the view and magnification for people in the room. On your drawing device, you can write and draw anywhere and students who are collaborating in the board can see it on their devices and students in the room can see it projected through the classroom computer. 

On the Classroom computer, use the “Hand Tool” to move around the board and resize the image for in person students. Write, sketch and draw on another device using Microsoft Whiteboard app or a browser. 

 

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Attendance Reports in Zoom

Zoom keeps a record of the names of the participants from each meeting, when they joined, and how long they stayed. You can access them through the "Reports" menu found on Zoom for the web.

  1. Log in to Laurier's Zoom on the web.
  2. Select the "Reports" tab and then "Usage."
  3. Search for the meeting by changing the date range.
  4. You can download the report or view it online.

You can only view reports for meetings you scheduled.

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Polling in Zoom

The polling features embedded in Zoom allows you to run simple multiple-choice polls during class, and even display the results to the class in real-time. Poll questions can be uploaded in advance of a meeting by uploading a .csv file at the bottom of the meeting options. Polling options appear once a meeting is created, and are at the bottom of the meeting creation details in MyLS or Zoom on the web. The same poll can be run multiple times during a class, and results can be anonymous or tied to students' names in the meeting. Poll results are available in Zoom on the web under the “Reports” menu.

First, ensure that polling is turned on in your Zoom settings on the web under “In Meeting (Basic).” You’ll now have an icon called “Polling” available to you in meetings you create, and you can create and distribute polls at any time before or during class.

It is important to note that Zoom polls do not easily integrate or connect to the gradebook in MyLS. Laurier’s supported iClicker solutions that do tie into MyLS are a better choice for polling that is being graded.

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Tools for Student Collaboration

During synchronous class time, breakout rooms in Zoom have their own chat, screen sharing, whiteboarding and annotation features that students can leverage to collaborate together. The host can broadcast text messages to all rooms, and students can request the instructor join a breakout room for questions.

Students have access to the Microsoft 365 Office suite (Word, Excel, PowerPoint, Microsoft Whiteboard) and can log in with their @mylaurier.ca email address using the instructions on the Laurier student website. The collaboration tools in the Microsoft 365 suite allow students to simultaneously collaborate using any device. Both instructors and students can share document collaboration links and simultaneously work in files together during and after class time.

Microsoft Whiteboard is available as an Office365 web app which allows instructors and students to create together on an infinite canvass and share links to collaborative whiteboards that are editable and persist outside of individual Zoom classes or breakout rooms. Instructors and students just need to log-in using Laurier Single-Sign-on credentials on the web or through the desktop or mobile app.

Outside of class time, students have the same ability to host Zoom and Teams meetings so that they can continue their collaboration and host their own groupwork and study sessions.

MyLS’s Group tool allows students to be placed into random or assigned groups, and to participate in discussion restricted to their group members or collaborate to submit assignments as a group. Assessment of group assignments are returned to all group members automatically.

Resources

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Guest Speakers and External Participants

By default, all meetings are created to allow "Laurier Users Only" which restricts access to @wlu.ca and @mylaurier.ca email addresses. You can change "Laurier Users Only" on a meeting-to-meeting basis to the alternate option: "Sign in with Zoom" in the meeting "Authentication" options (near the bottom of the create/edit meeting options, sometimes under "Advanced"). You can choose this authentication option when creating a meeting or you can edit existing meetings or occurrences of recurring meetings. 

To invite guest speakers and any other external non-@wlu.ca or @mylaurier.ca users to a meeting:

  1. Find the meeting you want to invite external participants to in your Zoom meetings.
  2. Click "Edit" to change the meeting settings.
  3. Under "Authentication" toward the bottom of the meeting options, change "Laurier Users Only" to "Sign in with Zoom" and save your changes (this is sometimes found under "Advanced" meeting settings).
  4. Once the meeting is saved, there will be a meeting link and invitation that you can copy and paste in an email to the external participants. They will need a Zoom account to join the meeting.
  5. It is recommended that you enable the "Waiting Room" feature in meeting options, especially when using the "Sign in to Zoom" setting so that you can choose when to admit participants and decline any unrecognized participants before they're admitted to the meeting.

Watch this instructional resource video for more tips for bringing in guest speakers. 

Please note that external participants cannot be pre-assigned as a co-host of a meeting but can be made one during a meeting or be allowed to share their screen by allowing screen sharing in the in-meeting "Security" button.

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Choosing to Record Synchronous Sessions

While there is no requirement to record synchronous sessions, some instructors are choosing to record for a variety of reasons. The critical factor when choosing to record is to clearly communicate to the students what the purpose of the recording is and how it will be used. Students may be reticent to turn on their camera or contribute verbally when sessions are being recorded, so it is important to consider if recording may impact participation. There are many good reasons to record some or all synchronous time, and engaging your students in dialogue about the reason you’re recording is important to build trust and comfort in the learning environment. Here are some things to consider about recording synchronous sessions depending on your course and goals:

  • Should I record the entire session, or pause the recording for discussion sections, and only record my lecture content?
  • Who am I recording for? Students with accessibility needs? Students who could not attend the synchronous session? The whole class to review?
  • How long should I make the recording available for? A limited time period? The whole of the course?
  • Should I make the recording itself available to all students? If not, what about an edited Zoom transcript instead?
  • Reviewing recordings as formative feedback: recordings allow you to review the class as a student saw it, and may be helpful as formative feedback to see your own classes through your students’ eyes.

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Recording Settings, Editing, and Sharing with Students

Whether you’re recording synchronous sessions or asynchronous content using Zoom or Panopto that you can reuse throughout your teaching.

Setting Up Recording in Zoom

  • Log into Zoom on the web through a web browser and navigate to the "Settings" menu.
  • Under "Recording" settings, ensure that “Cloud recording” is turned on.
  • Select the recording view options you would like, and at minimum, “Record active speaker with shared screen” and “audio transcript” should be selected.

Once you’ve set up these basic Zoom settings, they will apply to all future recordings. Recordings can be securely streamed to students right through the MyLS integration in Zoom for meetings that were scheduled through the Zoom Meetings tab in MyLS.

Recording in Panopto

Panopto is Laurier's video streaming provider and it allows sharing, recording, transcription, and editing capabilities right within the app or a web browser. It can be used to host any faculty-created videos as well as create videos right in the browser or app. Explore the user guide for more information about recording videos in Panopto. 

Basic Editing and Transcription

Video editing is a specialized and computer-intensive skill. There is not an institution-wide licence for any particular video editing software, and depending on an individual’s comfort level, operating system, and technical acumen, there are many options from basic (Apple’s iMovie) to professional (Adobe Premiere, Final Cut) which are professional expense reimbursable. Some suggestions for free video editors are available online. Panopto is Laurier's preferred video hosting and recording tool and it has basic editing functions that users can hide sections of a video. 

We recommend keeping videos short and not trying to edit out individual stumbles or “ums”; when editing, looking for broadcast quality. We don’t recommend that you edit videos, rather treat them as extensions of lectures, which have pauses and natural speech. Our earlier recommendations to chunk videos down into short 5-10 minute segments also alleviates the pressure to try and edit hours-long video. Similarly, there is no requirement for the automatically generated transcripts to be revised to be 100% accurate. Instructors are welcome to edit the video and transcript, but are in no way required to. Students with accessible learning needs who need note takers and transcripts will continue to have those needs supported the Accessible Learning team. Having transcripts and captions available is good Universal Design, as it supports a broad range of learning styles and helps all learners, regardless of being registered with Accessible Learning.

Using Panopto to host faculty-created videos

Whether you've created a video in Zoom, PowerPoint, or anther source, you can upload any course videos to Laurier's video streaming server, Panopto. Panopto allows users to easily upload, share and embed videos into their courses and enrich them with quizzes, notes, and other interactive elements, all while automatically captioning videos. Explore Laurier's Panopto user guide for information about logging in, creating and editing recordings, and sharing securely with students. 

One-click publishing of lecture recordings through Zoom's Learning Management System Integration

When you're recording lectures on Zoom, it's easy to make recordings available to students through MyLearningSpace. As long as the meeting was scheduled using the MyLS Zoom Meetings tab, recordings are easily to publish and unpublish to entire classes. Recordings are never available until the instructor chooses to publish them using either of the below methods. 

  1. Navigate to the Zoom Meetings tab in MyLearningSpace. 
  2. Click on "Cloud Recordings" from the tabs along the top
  3. Click "Publish" beside the recording you want to make available to students. 

Students will access the recordings through the same "Cloud Recording" tab in MyLearning Space. 

For meetings not scheduled through the MyLS Zoom Meetings tab, please follow the next set of instruction to share recordings with students. 

Posting Links to Zoom Recordings in Your Learning Management System

  1. Create a new content piece in MyLS by selecting "New" > "Create a File."
  2. Copy the link and passcode from the recording’s Zoom sharing options and paste them into the body text area.
  3. Create a hyperlink that opens in a new tab/window.
  4. Type a title for the video in text.
  5. Copy just the link to the clipboard (leave the passcode where it is).
  6. Highlight the text title you typed.
  7. From the editing toolbar, select the “Link” icon that looks like a chain link.
  8. Scroll down and select “Insert URL.”
  9. Paste the link to the video in the URL box.
  10. Under "Target," choose “New Frame” and click "Insert" to create the link. This which will ensure that videos open correctly in a new window and that the passcode will still be accessible.
  11. Save your content, which will now appear as a clickable link that opens in a new window followed by a passcode to watch the recording.

Remember to always share the passcode along with the link.

 

 

 

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